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Rules & Regulation (Room Rental)

HomeRules & Regulation (Room Rental)
1.0 – Purpose

The purpose of the terms and conditions for room/space is to provide a basis information to all users who request to use the library’s facilities and to clarify the responsibilities of both the library and its users with regard to the use of the library’s room / space.

2.0 – Operation Hours

9.00a.m. to 6.00p.m / Saturday to Wednesday

3.0 – Type of Room / Space

a. Meeting Room 1 :

  • Accommodates up to 8 person per room with full privacy rectangle table and seated rows.
  • Equipment available (included in rental fee) – one unit 4K UHD Samsung Smart tv consist built-in WiFi, bluetooth connect, screen mirrorring, 1 table, 8 chair.
  • Free WiFi.

b. Meeting Room 2 :

  • Accommodates up to 6 person per room with full privacy rectangle table and seated rows.
  • Equipment available (included in rental fee) – one unit 4K UHD Samsung Smart tv consist built-in WiFi, bluetooth connect, screen mirrorring, 1 table, 6 chair.
  • Free WiFi.

c. Discussion Room 1 :

  • Accommodates up to 4 person per room with full privacy for discussion.
  • Equipment available (included in rental fee) – one unit 4K UHD Samsung Smart tv consist built-in WiFi, bluetooth connect, screen mirrorring, 4 chair.
  • Free WiFi.

d. Discussion Room 2 :

  • Accommodates up to 4 person per room with full privacy for discussion.
  • Surrounding with modern glass to write limitless information.
  • Free WiFi.

e. Brainstorming Room :

  • A calm and quiet room can fit up to 5 persons, convenient for brainstorming and consultation.

  • Free WiFi.

f. Play Room :

  • An entertainment area to chill and have fun with lots of provided toys for all-around ages.
  • Toys such as Monopoly, Pictionary Air, Scrabbles, Snack ‘n’ Ladder, Leap Frog and more. Virtual Reality device and PlayStation 5.
  • Members – 5 hours free within a year.
  • Non-members – RM10/hour.

g. Study Booth :

  • Personal study booths area for group study with built-in plug on the table and personal ceiling lamp can fit up to 3 persons at a time.
  • 3 study booth only available.
  • Free WiFi.
  • Public use.

h. Thinking Pod :

  • A private cubicle of 1 person for individual studying or working with personal ceiling lamp and built-in plug.
  • Free WiFi.
  • Public use.

i. Study Zone :

  • Open space study zone with built-in plug on the table.
  • Bar-style study table with highchair.
  • 5 ready-to-use Samsung tablets provided at the center table.
  • Public use.

j. Quiet Zone :

  • Up to 4 persons per study desk includes built-in plug on the table and embedded with desk lamp.
  • Convenient for individual or group study.
  • Public use.

k. Family Lounge :

  • Relaxing open area provided with 5 ready-to-use Samsung tablets embedded on a small coffee table and built-in plug on the wall.
  • A Samsung Smart TV on the wall can used to browse u-Pustaka database, internet surfing or even drawing !
  • This area is applicable for small talk with family or friends.
4.0 – Booking & Payment
  • All booking is tentative until online booking form and payment received.
  • All booking and payment can be described online at kedahdigitallibrary.gov.my and valid for one (1) month from the date booked.
  • Kedah Digital Library reserves the right to cancel a reservation without giving any reason.
  • After successful payment, user cannot cancel the booking or refund. However, user can change the booking date to other date if there is room available.
  • Payments may be done online at time of booking. If not paid, the booking will be released.
  • When payment is made online, an email will be sent to the Tenant regarding detail of booking.
  • Tenant may set up the room per their requirements 15 minutes before the booked session commences if the room is not in use. If you require longer than 15 minutes, please let the library staff know at the time of booking.
  • Rental rate as follows:
5.0 – Cleaning
  • Tenant are responsible for cleaning up after the hire period. Any surplus materials, such as used paper, etc. should be disposed of and the rented room/space shall be left in the condition they were found in.
  • The Tenant don’t allowed to smoke and bring bottles and cans of drinks and food into spaces or rooms.
6.0 – Health & Safety
  • In case of an emergency or evacuation of the building an alarm will sound, the Tenant should use their signing in and out sheet to ensure all of their guests have vacated the building only once they are outside the building. The Tenant should also make arrangements for keeping records of whether those attending hired sessions are in or out of the building at any point during the hired session. This applies to all room/space rented
  • The Tenant is responsible for the safety and hygiene of the places used and forbidding the ineligible persons who may be in charge of the program’s.
  • he Tenant must take the necessary steps to ensure the safety of all its invitations. Any accident, injury or death occurring in connection with the use of the rented shall not be the responsibility of the Kedah Digital Library.
7.0 – Publicity & Signages
  • In any advertising or promotional material, only the proper name of the Library shall be used
  • Do not tamper or attach any poster, handbill or any form of statement on the wall, door or mirror.
  • Installation of back drop / banner / streamer shall be made within the time rented and shall be removed after the event ends. Not allowed to nail and punching holes on the walls or floors of the spaces and rented room. Please get advice from the library staff.
  • No use of the Library’s logo is permitted without explicit consent of the Library.
8.0 – Others
  • The library’s room/space are not available for private social functions such as graduations, weddings, birthday or anniversary parties.
  • The room/space are not to be used as a base of operations for any club, business, or organization.
  • The room/space cannot exceed room capacity as determined by the Kedah Digital Library.
  • Any damage to the rented room/space including furniture and utensils shall be the responsibility of the Hirer and shall be replaced or paid according to the value of the goods. Kedah Digital Library reserves the right to use its discretion to determine the amount of the damage value.
  • The Tenant must take safety measures on the items left behind and any damages. Losing is not the responsibility of the Kedah Digital Library.